Configure only what applies
A truck may need kilometres and registration, a generator may use engine hours, and a trailer may use a recurring calendar schedule without a meter. Each record can reflect that difference.
SERVICESHEETEquipment maintenance software
Equipment maintenance software that does not force every asset into the same model.
Vehicles, powered equipment, trailers and unmetered assets do not need identical fields. Service Sheet lets an organisation create the record that fits each item, then keep its readings, schedules, issues and maintenance history together.
A practical evaluation
Use a common system without pretending the equipment is identical
Make reporting accessible
Staff, contractors or customers can use a permanent QR entry point for factual readings and issues without gaining access to the organisation’s equipment records.
Preserve history through change
Archive an inactive asset without erasing its readings, issue resolutions or completed service events, then restore it if operational use resumes.
How it works
A straightforward maintenance record from day one
Add one equipment item
Record its internal identity, category, Location and only the measurement or registration details relevant to it.
Define the organisation’s schedule
Set kilometre and/or engine-hour intervals and warning thresholds from the guidance your organisation relies on.
Collect updates
Use manager entry or the public QR workflow to keep readings and factual issue reports attached to the right item.
Review the history
See chronological measurements, schedule position, services and issue outcomes without searching across separate files.
Before you choose
A focused system for small and growing operations
A general spreadsheet is flexible, but that flexibility often leaves validation, public submission, role access, QR labels and history management to the person maintaining the spreadsheet. Service Sheet supplies those workflows while keeping the underlying asset model broad.
The first designated asset is free permanently. Additional active assets are priced individually, while archived assets retain their history without using paid active capacity. That makes it practical to start with one operational item and expand only when the workflow earns its place.
Service Sheet is a tracking, reminder and record-keeping platform. It does not prescribe manufacturer intervals, perform inspections or confirm mechanical condition, compliance or safety.
Where it fits
Equipment the model can accommodate
- Service vehicles and mobile tools
- Generators, pumps and compressors
- Hire and rental equipment
- Trailers and unmetered assets
- Motorcycles, scooters and recreational craft
- Ordinary non-sensitive support equipment
Start proportionately
Start with the equipment record you currently find hardest to keep current.
First asset free permanently. Each additional active asset is A$4.99 + GST per month where applicable. Service Sheet provides tracking and reminders; your organisation remains responsible for maintenance and safe operation.